Vacation leave is earned each pay period and credited on the last day of that pay period. There is no waiting period for using vacation leave. An employee may only use vacation leave that has been credited into his or her balance.

Vacation leave is typically used for the purpose of going on vacation; however, it may also be used for personal business. In unusual or unavoidable situations, your supervisor may require you to take a portion of your vacation leave at a specified time.

Regardless of the amount of vacation leave originally approved by your supervisor, vacation leave may be used only in the amount necessary to bring you to your regular FTE, not to exceed the 40-hour workweek. An employee who uses vacation leave in an amount which is less than a full hour shall be charged to the closest quarter of an hour.

  • Vacation leave may only be taken after approval is received from the employee’s immediate supervisor.
  • When vacation leave has been properly requested and approved, employees may use it for any personal reason including medical appointments.
  • Vacation leave is not permitted when an employee calls in sick. The only permitted exception is if the notification of absence states the absence is a FMLA-qualifying absence.
  • Except for emergencies, employees should submit requests for vacation in advance.
    • Requests for annual leave of one week or more must be made one month in advance by emailing your direct supervisor.
    • Requests for annual leave less than one week must be made as soon as possible by emailing your direct supervisor.
  • The granting of vacation leave is at the supervisor’s discretion based on departmental needs and workload; many UFIT teams utilize a leave calendar to assist employees with scheduling.