Miscellaneous Travel

Registration

The completed registration form is required in addition to the registration confirmation for all conference or convention business travel, even if registering online.

Hotel/Lodging

Receipt/Folio must be itemized and showing a zero balance and be in the traveler’s name. 

Meals for Domestic Travel

Meals are reimbursed at a rate of $36.00 per day, or a portion there of, depending on departure/arrival time from/to your home. Receipts are not required.

Allowance:Departed Before:Arrived After:
Breakfast $6.00 6:00 A.M. 8:00 A.M.
Lunch $11.00 12:00 P.M. 2:00 P.M.
Dinner $19.00 6:00 P.M. 8:00 P.M.
Daily $36.00  -  -

Airfare

Airfare receipt submissions should be an actual receipt, which is itemized and shows full purchase price with form of payment and the ticket number. 

Receipts for baggage fees must be retained for reimbursement over $25. Flight or ticket insurance is not an allowable expense. 

Rental Vehicles

The University of Florida utilizes the State of Florida contract with Enterprise Rental Co. Enterprise for Business Use: https://legacy.enterprise.com/car_rental/deeplinkmap.do?bid=028&refId=UNIFL 

A subcompact or compact are the only vehicle types allowed. If larger vehicle is rented a justification letter must be submitted with the receipt. Pre-payment of the fuel option is not an allowable expense.  Car must be fueled before return to renting agency.

If you don’t have a UFID showing “employee” status, a letter from the department is required to authorize the use if these rates.

DO NOT take any kind of insurance offered through these car rental companies as it is covered under the state contract.

DO NOT use the SunPass provided by the rental car company. Personal SunPasses can be utilized for business travel and receipts may be submitted with the Travel Expense Report as per the usual.

Enterprise extends the State of Florida rates to personal use as well. To book through Enterprise for personal use, please visit:  https://www.enterprise.com/en/reserve.html#book.

Enterprise Discount Code: 43A3255, pin # UNI