Internal Policy: Email Compliance

Purpose:

UFIT’s Email Compliance internal policy ensures compliance with the University of Florida’s legal obligations and create a coherent communications environment, all UFIT employees must use UF Exchange for all UF business.

Scope:

This policy applies to all faculty, staff and students working for UFIT, and is enacted immediately.

Policy:

  1. UFIT employees must use UF Exchange for all UF business and shall not use any form of automatic forwarding of UF email.  No exceptions to this policy shall be granted. Staff members automatically forwarding their UF Exchange email to any other messaging system are in violation of this policy.

Responsibilities:

Failure to follow this policy may result in penalties and disciplinary action, including but not limited to termination of employment, revocation of user access or other legal sanctions.

Authority:

Elias Eldayrie, Vice President and CIO

References:

Auto-Forwarding of Electronic Mail Policy from General Counsel