Registration
The completed registration form is required in addition to the registration confirmation for all conference or convention business travel, even if registering online.
Hotel/Lodging
Receipt/Folio must be itemized and showing a zero balance and be in the traveler’s name.
Meals for Domestic Travel
Meals are reimbursed at a rate of $36.00 per day, or a portion there of, depending on departure/arrival time from/to your home. Receipts are not required.
| Allowance: | Departed Before: | Arrived After: | |
|---|---|---|---|
| Breakfast | $6.00 | 6:00 A.M. | 8:00 A.M. |
| Lunch | $11.00 | 12:00 P.M. | 2:00 P.M. |
| Dinner | $19.00 | 6:00 P.M. | 8:00 P.M. |
| Daily | $36.00 | - | - |
Airfare
Airfare receipt submissions should be an actual receipt, which is itemized and shows full purchase price with form of payment and the ticket number.
Receipts for baggage fees must be retained for reimbursement over $25. Flight or ticket insurance is not an allowable expense.
Rental Vehicles
The University of Florida utilizes the State of Florida contract with AVIS/Budget.
For more information please visit: https://www.fa.ufl.edu/directives/rental-vehicles/
The state contract requires the rental of a compact or a justification, signed by the traveler, of the necessity for a larger vehicle. The state contract with AVIS/Budget includes the rental class of hybrid vehicles. The rental of a hybrid vehicle will be allowed without a justification.
Personal SunPasses can be utilized for business travel and receipts may be submitted with the Travel Expense Report as per the usual.